Applicant Tracking System Vendor Evaluation

Need for efficiencies in recruiting new hire onboarding leads to organization engaging an objective advisor to prioritize business requirements and manage the vendor selection process. 

Background:

A global manufacturing organization located in over 30 countries was faced with increasing its worldwide hiring demands. Its current applicant tracking and requisition process was manual and relied exclusively on Microsoft Office tools, making it difficult to report, search candidates, and match candidates to open requisitions. It needed a way to manage the recruiting and new hire onboarding process in a more efficient and effective manner. Findley was engaged to identify the business requirements and to facilitate the vendor evaluation process.

Challenge:

They needed an Applicant Tracking System (ATS) that would streamline some of the administrative tasks and increase their strategic hiring capabilities. The company preferred a tool that had a prebuilt integration with their HRIS provider. This tool needed to:

  • Create and post requisitions.
  • Help manage the applicant flow (communications, scheduling interviews, offer
    letters, manager workflow approval).
  • Support their global footprint, languages, and compliance.
  • Provide access via a portal for agencies.
  • Integrate seamlessly with the look, feel, and brand of their company website.
  • Integrate with social media and translate to mobile devices.
  • Provide actionable analytics including costs, sourcing data, and compliance.

Solution:

Findley partnered with the client to evaluate select ATS providers in the market that
aligned with their functional requirements.

Findley helped the client:

  • Identify and prioritize the company’s business requirements and determine the
    business drivers.
  • Review the market and other client solutions in order to recommend a vendor
    short list.
  • Evaluate the vendors against their prioritized requirements leveraging a webbased
    RFP tool.
  • Manage the project timeline, vendor management, and communications.
  • Conduct scripted demonstrations with scorecards.
  • Facilitate reference checks.
  • Assist in contract negotiation.

Results:

With Findley’s help, the client was able to select the solution that fulfilled their requirements, implemented in parallel with a new HRIS system.

Category: Findley Proof
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